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2013 Virginia Association of Free and Charitable Clinics and Virginia Rural Health Association Joint Conference

2013 VAFCC & VRHA Joint Conference
November 17-19
Roanoke, VA

Welcome to the 2013 VAFCC & VRHA Conference website!

“Working Together, Makes Us Better”

The joint Conference of the Virginia Association of Free and Charitable Clinics & the Virginia Rural Health Association is an opportunity for the member and associate member free clinics, as well as the organizations that serve Virginia’s rural population from across the Commonwealth to meet.  The three days are filled with workshops, keynote speakers, networking and an Exhibit Hall.  The conference is attended by about 300 people, which includes executive directors, medical staff (physicians, nurses, nurse practitioners, dentists, etc.), board members, clinic/organization staff and volunteers.

By bringing these two statewide organizations together we will have an opportunity to discuss how we can strengthen the health care safety net through collaboration, share best practices and best utilize community resources.


2012 Virginia Rural Health Action Conference

Sunday, November 17

10:00am - 1:30pm Registration & Check-in

1:00pm - 7:30pm Exhibit Hall open

1:30pm - Welcome & Roundtable Discussions

2:15pm - Break

2:30pm - Breakout Sessions

5:30m pm - Reception & Silent Auction

7:30pm - Awards & Recognition Banquet

Monday, November 18

7:30am - 8:45am Buffet Breakfast

8:00am - 3:00pm Exhibit Hall open

9:00am - Breakout Sessions

10:15am - Break in Exhibit Hall

10:45am - Concurrent Plenary Sessions

11:45am - Break

Noon - Buffet Lunch

1:30pm - Concurrent Annual Business Meetings

3:15pm - Concurrent Board Meetings

3:30pm - Clinic Tours

6:00pm - Optional Dinner & Activity

Tuesday, November 19

7:30am - 8:45am  Bufffet Breakfast

9:00am - Employment Law & Ethics

About Our Sessions 

Many of the slides from the presentations are now available!  Just click on the name of the presentation (or in cases with multiple presenters, the name of the presenter) to view the slides.

Plenary Sessions

Keynote Presentation - Review of 2013 Election and What it Means for Health Care in Virginia
          - Dr. Bob Holsworth

Dr. Bob Holsworth is one of Virginia’s leading political commentators. He is a Managing Principal of  DecideSmart  and  the regular political analyst for WTVR in Richmond.  His observations on national and Virginia politics have appeared in The Wall Street Journal, The Washington Post, the New York Times, and numerous other papers and newsmagazines. Bob has appeared on almost all the major American television networks, the BBC and ITN in Great Britain, and Fuji Television in Japan. In 2011, he was named as one of Virginia’s “100 Influentials” by Campaigns and Elections magazine.

Lean more about Dr. Holsworth here.

Virginia State Rural Health Plan: Rural health stakeholders spent much of the last year developing the 2013 update to the Virginia State Rural Health Plan. What is the new Plan?  How will it be implemented?  How can you be involved?

Medicaid Implementation: ABC’s on Becoming a Medicaid Provider – Is your clinic considering accepting Medicaid patients?  Learn the basics of what it takes to become a part of the program.

Are You Legal?  Employment Law and Ethics
Tuesday 9:00am
Thomas Bagby, President, Woods Rogers Attorneys at Law; Thomas Winn, Principal, Labor & Employment Group, Woods Rogers Attorneys at Law

Have you reviewed your employment practices, insurance coverage for staff and volunteers and other things that could put your free clinic or nonprofit organization at risk?  These employment law experts will share their experience and recommendations on making sure you are following the letter of the law and ensuring your organization will not be exposed to unnecessary risks that could force you to close your doors.

Breakout Sessions

Management Track

Development Track

  • A Balanced Approach to Fundraising - Kathryn Cross
  • Finding the Data - Ally Burleson, US Census & Ken Cook, Virginia Rural Health Resource Center
  • Expanding Your Development Portfolio - Joy Sylvester-Johnson

Care Coordination Track

Oral Health Track

Self-Care Track

Monday Optional Dinner & Activity: Join us for a culinary Tour of the Roanoke Valley featuring a wide array of foods inspired by local restaurants and eateries. In addition to a delicious dinner, the evening will include a scavenger hunt, caricature art, live music, and time to shop in the Second Helpings Gallery. You won’t want to miss this extraordinary experience!


Registration fees for the full event is $270 VAFCC & VRHA members and $340 for the general public.

NOTE:  This prices will increase as we get closer to the conference.  Starting October 1st, member rate will be $270; non-member $340. 
Get your registration in early and save! 

Event registration fees include 2014 VRHA membership dues.

Sponsor & Exhibitor Information 

Take this opportunity to tell our members and guests about your organization by being a part of this event.

By bringing these two statewide organizations together create unique networking opportunities and we will have an opportunity to discuss how we can strengthen the health care safety net through collaboration, share best practices and best utilize community resources. Your support is greatly appreciated.

Target Audience
The conference is attended by about 300 people, which includes administrators, medical staff (physicians, nurses, nurse practitioners, dentists, etc.), university faculty, government employees, board members, organization staff and volunteers.

Won’t you add your organization to the list?

Download the Sponsor Benefits form or the Exhibitor registration.

For further information about the conference, sponsorship and becoming an exhibitor contact either:
Judy Griffin                                                              Beth O’Connor
Director of Resource Development                         Executive Director
804-340-3434                                                         540-231-7923                                  

Lodging and Area Information

The 2013 VAFCC/VRHA Joint Conference will be held at Hotel Roanoke.  

Located in beautiful Roanoke, Virginia, the historic Hotel Roanoke & Conference Center is situated alongside downtown Roanoke in the heart of Virginia's Blue Ridge Mountains. Built in 1882, the fully-restored Tudor-style Hotel Roanoke is proudly listed on the National Register of Historic Places. 

Rooms are set aside at the discounted (government) rate of $96/night (+ tax, fees & parking) for the conference. You must reserve by October 19th to ensure a room at this rate.

You can register online, or call 866-594-4722 and ask for the VAFCC/VRHA Conference rate.

Hotel Roanoke is located at:
110 Shenandoah Avenue    
Roanoke, VA 24016    
Phone: 540-985-5900

The hotel is easy to access from I-81
Click here for directions

You can also visit hotel website for additional information.

What to see and do?  Where to dine?  Find area information here.


Coming soon

2013 VRHA Awards

The Charles Crowder, Jr. Award: Debbie Lipes
This award is given annually by the Virginia Rural Health Association to recognize outstanding individual commitment and service to the advancement of rural health in Virginia.  Ms. Lipes’ service to Bath Community Hospital spanned 32 years.  She began her career as a registered nurse and climbed the ladder to CEO of this organization with her astute judgments and overall determination to provide healthcare to those in rural areas.  Her ability to network and reach out ensured the viability of programs and survivability of the institution.  This was demonstrated by her vision and work towards Bath Community Hospital becoming Virginia’s first Critical Access Hospital. The award was accepted in her memory by her husband Ray, their two sons and her daughter-in-law.

The Best Practices in Rural Health Award: Carilion Giles Community Hospital Discharge Planning Team
This award is given annually by the Virginia Rural Health Association to recognize a program or institution that exemplifies commitment and service to the advancement of rural health in Virginia.  Carilion Giles began using a proactive approach to discharge planning, implementing a discharge checklist to standardize the process.  A high risk case management policy was created which focuses on 5 high risk areas: social, skill, financial, care and medical.  All patients receive an early case management evaluation, and in collaboration with the physician, identifies and acts upon post hospital orders. 
The discharge planning team was restructured to include the right people and the team never assumes that patients have what they need or are going to be compliant at discharge.  No patient is discharged without a plan that can easily be implemented and fits the patient's finances.  

Friend of the Association: VDH OMHHE Health Equity Report Collaborative Team
This award is given to recognize a program, institution or individual that has advocated for or aided the Association in support of the Association’s mission.  The Virginia Health Equity Report has been recognized as an excellent tool for rural partners and others to draws attention to health inequities among Virginians of varying socioeconomic, racial/ethnic, and urban/rural backgrounds.  In addition to identifying issues, the report includes recommendations for strategies and collaborations and provides a foundation on which partners and stakeholders can develop new plans and also receive education on the Social Determinants of Health, with the goal of shaping policy and decision-making that promotes greater health equity across the Commonwealth. 

You can also read about past honorees.

Thanks to our Sponsors!

The conference would not be possible without the generosity of our sponsors. When you attend the event, please extend your gratitude to:











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